Project Coordinator. 12m FTC

How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.

And we’re just getting started.

We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.

To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us.

We’re looking for a Project Coordinator to join the Project Management and Operations (PMO) team at Web Summit.

PMO is part of event operations and is central to creating world-class attendee experiences on a global scale. Designers, event coordinators, producers, stage managers and many others work hand-in-hand to produce every element, from stages and exhibitions to live operations and attendee experience for all of our events.

Please note, this is a 12m FTC

• You’ll be responsible for the co-planning of our events, working closely with event producers
• You’ll identify areas of improvement, continuously reviewing every part of the change management flow
• You’ll drive innovation, manage change and create best in class plans and processes acting as a coach across the business on everything PM related.

• You are an organiser, bringing clarity and focus to the appropriate things at the appropriate time.
• You know details matter and your attention to detail is exceptional.
• You’re a calm person who stays level headed under pressure.
• You’re a problem-solver with the ability to think on your feet, react rapidly to situations, prioritise your workload and implement measures to improve procedures and workflows.
• You’re a confident and friendly person who cares deeply about the experience of attendees.
• Junior to mid-level Project Manager / Project Coordinator.
• 1–3 years’ experience in project management or coordination.
• Experience supporting planning and project delivery.
• Strong organisation, attention to detail and follow-up skills.
• Comfortable coordinating teams, actions and deadlines.
• Strong communication and stakeholder management skills.
• Proactive, with the ability to identify and escalate issues.
• Experience with project management tools and processes.
• Bachelor’s degree in Business or a related field.
• Event planning or coordination experience is a plus.
• PMP or equivalent qualification is a plus.
• Portuguese fluency is a plus.

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.