Assistant project manager

Do you enjoy working on projects and seeing them through to completion? Are you passionate about collaborating with others to deliver meaningful outcomes? Do you want to work somewhere you can truly make a difference? At the UK Health Security Agency (UKHSA), we have a variety of HEO Project Delivery roles available, including Assistant Project Manager, and Portfolio Analyst. These roles play a vital part in our mission to protect the nation from health threats.

• lead on the day to day running of a project(s), which will typically be very low to low in complexity
• be responsible for overseeing the delivery of the project, ensuring that the objectives are clearly defined and achieved within the agreed time, cost, and quality constraints
• have a key role in project governance and will work with stakeholders to ensure the agreed project outputs are delivered to enable benefit realisation.
• Manage the day to day running of the project, leading it to deliver agreed outcomes within time, cost, and quality constraints.
• Build project plans and apply appropriate delivery methodology. Set project controls and track and report against milestones.
• Co-ordinate the development of the business case.
• Monitor and track project spend, ensuring it is within budget.
• Plan and manage resources to deliver the project.
• Identify benefits and ensure these are understood, measured, tracked, and owned; monitoring the longer-term delivery of benefits against the business case.
• Develop effective relationships with key stakeholders.
• Identify and monitor project risks and issues, developing mitigating actions and escalation processes.
• Provide project reports and support effective governance and decision making.
• Support project assurance, audit, and gateway reviews.
• Set up effective change management processes, including documenting agreed changes to the project deliverables.
• Use digital tools to analyse data, forecast, plan and mitigate actions and exploit opportunities.
• Promote individual and team performance, seek appropriate guidance and coaching from the project community.
• Be an active member of the UKHSA Project Delivery Profession Community.
• be responsible for the oversight of a collection of programmes or projects that contribute to the delivery of departmental or business area objectives
• focus primarily on providing insight, information and support that strengthens portfolio governance and enables prioritisation decisions and effective allocation of resources across the portfolio. This will be through the analysis of information sources and engagement with programme and project stakeholders
• use the appropriate reporting method to convert this insight to inform decision making.
• Support your Line Manager by collaborating with business areas to identify and categorise new projects.
• Co-ordinate reporting requirements by the projects/programmes to support the analysis of the Portfolio performance.
• Provide secretariat support ensuring the smooth functioning and running of governance boards and ad hoc meetings.
• Maintain the portfolio delivery map and critical path to monitor project progress. Recognise and track interdependencies across change projects.
• Identify and monitor portfolio risks (threats and opportunities) and escalate as appropriate.

• Recent experience of working in a project, programme or portfolio office environment, with working knowledge of project planning, scheduling, risks and issues, resource management, governance, and assurance.
• Strong interpersonal skills and the ability to build effective relationships across a wide range of stakeholders.
• Awareness of commercial and procurement processes, budget and cost management, business case development and benefits management.
• Ability to use digital tools and data analytics to support decision-making in project delivery.
• Effective communication skills, including the ability to influence and challenge constructively.
• Recent experience of reporting or presenting information through dashboards, highlight reports, or progress updates.
• Strong capability with Microsoft Office applications, including Word, Excel and PowerPoint.

• Alongside your salary of £33,422, UK Health Security Agency contributes £9,682 towards you being a member of the Civil Service Defined Benefit Pension scheme.
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• These roles may require regular travel between UKHSA sites.