Payroll Coordinator

Role Description

We are looking for a Payroll Coordinator to join our HR team and help ensure a reliable, accurate and employee-focused HR administration and payroll service across Belgium and the Netherlands.

This is a hands-on role for someone who combines attention to detail with a strong sense of service and is motivated by making HR processes run smoothly.

• Manage and coordinate the payroll administration process from input collection to final checks and follow-up, for blue collars, white collars and non-residents.
• Ensure the accurate and timely administration of employee data, contracts, absences, working time and employee lifecycle changes.
• Initiate and coordinate bonus and warrant-related processes, including data preparation, communication, follow-up and coordination with relevant stakeholders.
• Complete and coordinate payroll-related surveys and data requests, ensuring accurate and timely submissions.
• Execute reporting as per legal requirements and/or business needs/requests.
• Respond to employees' questions regarding payroll & benefits policies in a clear and professional manner.
• Maintain accurate HR records and ensure that documentation is complete, up to date and handled confidentially.
• Ensure consistent application of payroll policies and country social legislation & practices.
• Prepare and document SOX controls as per audit requirements.
• Contribute to the continuous improvement and harmonisation of HR administration and payroll processes across the region.
• Support the HR team with other relevant activities and priorities, demonstrating flexibility in tasks and working arrangements when required.

• Demonstrated experience managing payroll and benefits for Belgium and the Netherlands.
• Strong knowledge of Belgian payroll, with experience covering both workers and employees
• Strong knowledge of payroll processes and systems (eBlox, Protime, ADP).
• Knowledge of HR administration, compensation & benefits administration preferred.
• Proven ability to work collaboratively and contribute positively as a team player.
• Strong attention to detail and analytical skills.
• Ability to accurately collect information and ask probing questions to understand and assess the colleagues’ needs and situation.
• Strong verbal and written communication skills, and strong customer service skills.
• Ability to prioritize workload and provide timely follow-up and resolution.
• Skilled in conducting research and using existing knowledge to resolve enquiries.
• Ability to exercise independent judgment and identify continuous improvement opportunities.
• Strongly organized and precise and comfortable working with deadlines and sensitive information.
• Skilled in developing professional relationships with colleagues, supervisors and peers.
• Proficient in Microsoft Office software (especially pivot tables and vlookup formula in Excel) required.
• Bachelor’s Degree required.
• 3+ years of relevant payroll experience required.
• Fluent in English and Dutch; proficient in French.

Full time

Regular

Colleague

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