The service provider should demonstrate the following competencies:
Design Competencies
- Proven experience in 3D design, exhibition booth and stand design, interior design, and spatial design.
- Strong ability to develop concepts from initial ideas through to detailed and production-ready designs.
- Strong understanding of proportions, dimensions, spatial planning, materials, finishes, lighting, furniture, branding, and visual presentation.
- Ability to produce high-quality and realistic 3D renders and presentations.
- Ability to interpret moodboards, references, brand guidelines, creative briefs, and design directions accurately.
- Strong visual sense with attention to composition, detail, aesthetics, and functionality.
Technical Competencies
- Strong proficiency in Blender or equivalent professional 3D design software.
- Strong proficiency in Adobe Creative Cloud, particularly:
- Adobe Photoshop
- Adobe Illustrator
- Ability to prepare accurate production and fabrication files.
- Good understanding of materials, dimensions, fabrication methods, installation requirements, and practical execution.
- Ability to identify potential production issues during the design phase and propose practical solutions.
- Ability to manage multiple design revisions and deliverables while maintaining accuracy and consistency.
Project & Coordination Competencies
- Strong file organization and document management.
- Ability to manage multiple priorities, deadlines, and urgent project requirements.
- Ability to work independently while remaining aligned with the project team and line manager.
- Ability to understand and follow established workflows, guidelines, approval processes, and project requirements.
- Strong problem-solving and decision-making skills within the scope of assigned responsibilities.
4. Behavioral Expectations
The service provider is expected to demonstrate the following professional behaviors throughout the engagement:
Professionalism & Communication
- Maintain professional, respectful, and constructive communication with all internal and external stakeholders.
- Communicate proactively regarding progress, challenges, delays, dependencies, and required decisions.
- Be receptive to feedback, comments, and direction and implement approved changes accurately.
- Maintain a collaborative and solution-oriented approach, particularly when working under pressure or against tight deadlines.
Accountability & Reporting
- Take ownership of assigned tasks and deliverables from briefing through completion.
- Provide the line manager with a daily end-of-day update summarizing:
- Tasks completed
- Tasks currently in progress
- Outstanding tasks
- Status of deliverables
- Any challenges, delays, or dependencies
- Required decisions or support
- Immediately flag any issue that may affect project timelines, quality, budget, production, or execution.
- Meet agreed deadlines and communicate in advance if a deadline is at risk.
Office & Meeting Attendance
- Work from the organization's office once or twice per week, as required by the project and directed by the line manager.
- Attend online meetings when required, including design reviews, coordination meetings, production discussions, and stakeholder meetings.
- Be available to attend physical meetings, site visits, production locations, or other project-related locations when reasonably required.
- Be present on site during the production/installation phase when requested to oversee the implementation of the assigned designs.
Flexibility & Responsiveness
- Maintain reasonable flexibility to respond to urgent project requirements, particularly during critical design, production, installation, and event periods.
- Support urgent revisions and amendments when required to meet project deadlines.
- Remain responsive during agreed working periods and during critical project milestones.
5. Design Guidelines & Approval Process
- All designs must follow the creative guidelines, brand guidelines, moodboards, references, technical requirements, and instructions provided by the organization.
- The service provider must not independently deviate from approved design direction without prior discussion and approval.
- Any significant design change, alternative direction, or deviation from the approved concept must be submitted to the designated line manager for review and approval.
- The service provider must incorporate consolidated feedback and approved comments into the relevant designs and deliverables.
- Only designs approved by the authorized representatives of the organization may proceed to production.
6. Confidentiality & Intellectual Property
Due to the sensitive and proprietary nature of the 1BFS project, the service provider must maintain strict confidentiality throughout and after the engagement.
The service provider shall:
- Keep all project information, designs, concepts, documents, files, commercial information, stakeholder information, production information, and other project-related materials strictly confidential.
- Not share, reproduce, distribute, publish, disclose, or make available any project information to third parties without prior written authorization from the organization.
- Not use project information or materials for any purpose outside the assigned 1BFS work without prior written approval.
- Ensure that confidential project information is appropriately protected on personal devices, storage systems, cloud platforms, and communication channels.
- Return or transfer all project-related materials and files to the organization upon completion or termination of the engagement.
7. Portfolio, Website & Publicity Restrictions
The service provider must not:
- Add any 1BFS project, design, render, drawing, concept, photograph, video, artwork, or other project material to their personal or professional portfolio without the organization's prior written consent.
- Publish any 1BFS-related work on their website, social media, Behance, LinkedIn, Instagram, or any other platform without prior written approval.
- Publicly identify the organization, project, event, venue, partners, suppliers, or other stakeholders in connection with the work without prior written approval.
- Use the organization's name, logo, branding, project information, or materials for self-promotion without prior written authorization.
Publicity After the Event
No reference to the 1BFS project, its partners, or any work undertaken for 1BFS may be publicly communicated, published, displayed, or included in a portfolio until after the event has officially commenced, and any such reference remains subject to the organization's prior written approval.
The organization retains the right to approve, reject, restrict, or request amendments/removal of any proposed public reference to the project.
8. On-Site Production & Design Alignment
During the production and installation stage, the service provider is expected to:
- Attend the production/site location when requested.
- Review the physical implementation of their designs.
- Ensure alignment between approved drawings/renders and the actual production.
- Identify design discrepancies, deviations, or quality issues.
- Coordinate with the production team and relevant stakeholders to resolve design-related issues.
- Ensure that any changes made during production remain aligned with the approved creative direction.
- Obtain appropriate approval for material design changes before implementation where required.
9. Deliverables & Quality Standards
All deliverables must:
- Be submitted according to the agreed project timeline.
- Meet the organization's required quality standards.
- Follow the provided guidelines and approved creative direction.
- Be accurate, complete, and suitable for their intended purpose.
- Be properly named, organized, and stored.
- Include editable/source files where applicable.
- Reflect all approved comments and revisions.
- Be production-ready where production files are requested.
The service provider is responsible for reviewing their work before submission and ensuring that deliverables are free from avoidable errors, inconsistencies, missing information, and technical issues.
10. Availability & Project Support
The service provider is expected to maintain sufficient availability to meet project requirements and deadlines.
This may include:
- Urgent design revisions.
- Additional design rounds.
- Evening or out-of-hours support during critical project periods where reasonably required.
- Attendance at production and installation.
- Attendance at project meetings.
- Support during final preparation and event-related activities.
Any exceptional or extended requirements should be coordinated with the line manager in advance where practicable.
- Proven professional experience as a 3D Designer, Exhibition Designer, Interior Designer, or related role.
- Demonstrated experience in exhibition stands, booths, events, interiors, activations, or similar spatial environments.
- Strong portfolio demonstrating:
- 3D modeling
- High-quality rendering
- Booth/stand design
- Interior/spatial design
- Production-ready design work
- Strong proficiency in Blender.
- Strong proficiency in Adobe Photoshop and Illustrator.
- Understanding of fabrication, materials, dimensions, installation, and production processes.
- Strong communication and stakeholder coordination skills.
- Ability to work under pressure and meet tight deadlines.
- High level of attention to detail and ownership of deliverables.
12. Required Submission
Interested service providers should submit:
- Updated CV.
- Professional portfolio.
- Examples of 3D renders and completed projects.
- Examples of exhibition booth/stand or interior design projects, where applicable.
- Examples demonstrating production-oriented design and attention to technical detail.
- Relevant professional references or previous project experience, if requested.
13. General Engagement Expectations
The service provider will work as an extension of the 1BFS project team and is expected to operate in accordance with the organization's professional standards, project processes, confidentiality requirements, approval procedures, and instructions from the designated line manager.
The service provider is expected to maintain a collaborative relationship with internal and external stakeholders while recognizing that the organization's designated representatives retain responsibility for final project direction, approvals, and decisions.
Any work, deliverable, communication, or public representation that falls outside the agreed scope should be discussed with and approved by the designated line manager before proceeding.
The final service agreement, confidentiality provisions, intellectual property provisions, and any applicable organizational policies shall take precedence over this job description in the event of any conflict.
