recruitment coordinator и office administrator

Exinity provides leveraged trading and investment access to retail customers through global brands including FXTM and Nemo. Its clients can access equity, commodity, and foreign exchange markets across the Middle East, Asia, and Africa.

• Create and manage job requisitions in SmartRecruiters and coordinate new and replacement headcount requests
• Monitor approval workflows, follow up on outstanding approvals, escalate delays, and support compliance with recruitment governance
• Upload CVs and supporting documents and maintain accurate, complete, and up-to-date candidate records in the ATS
• Maintain candidate stages, hiring workflows, recruitment pipelines, and data integrity in SmartRecruiters
• Schedule interviews and assessments across candidates, hiring teams, and time zones
• Coordinate interview logistics and communications with candidates and hiring teams throughout the recruitment process
• Track interview feedback, follow up on outstanding evaluations, and support timely candidate progression
• Prepare employment offers and supporting documents using approved templates
• Coordinate offer approvals, issuance, extensions, and acceptance tracking
• Support onboarding handovers after offer acceptance and ensure recruitment documentation is complete
• Maintain recruitment and candidate communication templates and supporting documentation
• Support automation and continuous improvement of recruitment templates, workflows, and administrative processes
• Identify administrative bottlenecks and support practical process improvements
• Maintain recruitment process documentation, standard operating procedures, and best-practice guidance
• Support agency administration, invoice tracking, and recruitment document management
• Act as the local office administration representative and primary contact for the landlord, vendors, contractors, and service providers
• Keep the office safe, functional, operational, and well maintained
• Coordinate courier and postal services, office supplies, and day-to-day workplace requirements
• Manage office-related purchase orders, invoices, expenses, contracts, records, and supporting documentation
• Support office-related employee onboarding and offboarding, including coordination of IT equipment and workplace setup where required
• Coordinate local events, team gatherings, and office celebrations, including suppliers, venues, logistics, and on-the-ground execution
• Support compliance with applicable Armenian occupational health and safety requirements and coordinate administrative actions with relevant internal stakeholders
• Support additional recruitment projects and hiring initiatives, office administration projects, employee experience initiatives, and other related coordination needs in line with business needs

• Experience in recruitment coordination, Talent Acquisition or HR administration, office administration, or a comparable coordination role
• Experience using an Applicant Tracking System
• Strong organisation, prioritisation, and stakeholder coordination skills
• High attention to detail and commitment to data accuracy
• Professional written and verbal communication skills in Armenian and English
• Confidence using Microsoft Outlook, Teams, Word, and Excel
• A proactive, service-oriented approach and appropriate discretion
• Будет плюсом: SmartRecruiters experience, recruitment support in a fast-paced or international environment, interview scheduling, offer administration, employee onboarding, vendor and invoice coordination, facilities or workplace operations, interest in recruitment operations, process improvement, and workflow automation

• Условий в вакансии нет