Project Coordinator - Value and Access

In this role, you will support the Value & Access business unit and individual client project teams through a varied combination of project coordination, scientific support and internal operational responsibilities. You will work closely with the V&A Team Heads, alongside V&A Project Managers, clients and colleagues across the business to help deliver high-quality work efficiently and on time.

Your key responsibilities will constitute a combination of internal team and business unit support, as well as project coordination and scientific support on client projects. The role offers broad exposure to project delivery, financial and resource planning, team operations and continuous improvement.

• Providing operational and project coordination for select key V&A Team-level initiatives, ensuring deadlines are met and supporting timely communication and delivery of outputs
• Coordinating regular team activities and processes relating to planning, meetings, onboarding, training and financials for the V&A teams
• Providing pro-active and dedicated calendar management support to the UK V&A Team Heads
• Supporting the delivery of team strategy meetings and other internal initiatives, including content coordination and follow-up actions
• Working with colleagues to improve tools, systems and ways of working across V&A
• Promoting effective and consistent use of the project accounting system amongst UK V&A Teams

You will also support directly on client projects, with project responsibilities varying according to team and client needs. You may support the following activities:

• Providing planning and coordination support across client projects, including meetings, email correspondence, resource management and cross-team alignment
• Supporting project finances and contracting activities, including invoice schedules, work-in-progress tracking and monthly profitability analysis
• Coordinating client and cross-functional calls, including scheduling, agendas, minutes and action tracking
• Updating data, running economic models and extracting outputs into relevant documents
• Conducting literature searches and extracting information from relevant publications
• Formatting publications for submission or resubmission, and preparing reference materials
• Quality-controlling deliverables and supporting accurate, compliant submission processes

What is the Difference Between the V&A Project Coordinator and an Analyst Role?

While Project Coordinators and Analysts may work at a similar level of responsibility, their day-to-day focus differs. Analysts typically undertake detailed scientific research and analysis to develop client deliverables. The V&A Project Coordinator combines scientific support with project management, administration and internal operational coordination, helping teams deliver high-quality work on time and work efficiently across projects and business unit activities.

• A degree-level or equivalent qualification in a scientific discipline
• Excellent organisation and project coordination skills, with the ability to manage multiple tasks and competing deadlines
• A high level of attention to detail and a commitment to producing accurate, high-quality work
• Strong written and verbal communication skills, with confidence working with colleagues, clients and external stakeholders
• An interest in healthcare, market access and the scientific work undertaken by our Value & Access teams
• Confidence working with data, documents and project information across Microsoft Word, Excel, PowerPoint and Outlook
• A proactive, collaborative approach and the initiative to identify and implement process improvements
• The ability to work independently, take ownership of tasks and follow through on actions
• A commitment to excellent internal and external customer service
• Integrity, honesty and transparency in your interactions with colleagues and stakeholders

Experience of project coordination, literature searching, scientific referencing, financial administration or project accounting systems would be an advantage, but is not essential unless otherwise stated in the final advert.

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017 and received B Corporation accreditation in 2022.

• A competitive starting salary of £35,000 per annum, as well as a discretionary profit share bonus paid twice per year
• 25 days’ annual leave plus bank and public holidays, as well as a holiday buy and sell scheme
• A flexible benefits scheme offering cash payments, additional pension contributions and more
• Private Medical Insurance on a medical history disregard basis
• Paid study leave and funding for external qualifications
• Critical Illness Cover, Income Protection and Life Assurance
• Paid and unpaid sabbaticals based on length of service

Hybrid Working Policy: We believe that face-to-face time in the office is central to maintaining a strong sense of community and belonging, while recognising that homeworking can improve work-life balance and support personal commitments. Colleagues who have passed probation may work from home up to half of their time, measured across a two-week rolling period. During probation, normally the first six months, colleagues may work from home one day per week.

The Application Process

Please submit your CV and the requested application materials through our online application form. Your CV should clearly state the dates of all qualifications and grades achieved, where applicable.

Our recruitment process consists of two timed assessments for you to complete in your own time, followed by a telephone interview with a member of the Talent Acquisition team. If successful, you will be invited to a final interview with senior members of our Value & Access team. Our standard recruitment process lasts around 4 weeks, however, this can be adapted if necessary.

Please note that, whilst we embrace AI to innovate and improve processes, your role may involve confidential data that cannot be uploaded to AI. It is therefore important for us to assess your own skills and abilities, so we recommend that you do not rely solely on this technology to generate application materials.

Visa Sponsorship

For current Student visa holders, in most cases, you will be unable to join us in a permanent full-time position until you have submitted your Graduate visa application. Please refer to the following pages for more details: https://www.gov.uk/guidance/immigration-rules/immigration-rules-appendix-student | https://www.gov.uk/graduate-visa

Due to the Skilled Worker visa regulations, you will only be eligible for visa sponsorship if you meet at least one of the following criteria:

• You are classified as a New Entrant, which includes applicants who are under the age of 26, currently studying in the UK or a recent graduate in the UK, amongst other qualifying criteria. Please read more about the New Entrant criteria: https://www.gov.uk/government/publications/skilled-worker-visa-caseworker-guidance/skilled-worker-caseworker-guidance-accessible#bookmark63
• ·You have a PhD in a STEM subject

Read more about the criteria on the UK government website: https://www.gov.uk/skilled-worker-visa/when-you-can-be-paid-less

You will be asked to provide details of your right to work in the UK within your application, which will be used to help assess your eligibility for visa sponsorship.

Please contact recruitment@costellomedical.com should you have any questions.