Specialist/ Specialist, Payroll Services

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We are now looking for a Specialist/Senior Specialist, Payroll Services to join our Payroll team. The position is located in Tampere or Helsinki, Finland, or in Krakow, Poland.

Greetings from your future manager

“As a Payroll Specialist, you will join our international community of payroll professionals, where we work together to deliver accurate, compliant and reliable payroll services. Your main focus will be Finland payroll, and you will play a key role in ensuring smooth end-to-end payroll delivery together with our internal teams and external payroll partners. While Finland will be at the heart of your role, you will also be part of our broader Global Payroll organization, giving you the opportunity to collaborate across countries, learn from colleagues and contribute to how we develop payroll globally. If you are passionate about payroll, enjoy taking ownership and want to develop together with us, I hope to hear from you!” – Nina Roos, Director, Global Payroll

• Contribute to the ongoing payroll and time management transformation project in Finland, including transition activities, process design, way-of-working development, and readiness of the new service model
• Support the successful implementation and stabilization of new payroll and time management technologies, ensuring they meet the practical needs of UPM payroll operations
• Partner closely with external payroll provider and UPM internal stakeholders to manage data flows (attendances, variable pay, benefits, and master data changes) and monitor service level agreements (SLAs)
• Perform pre-payroll and post-payroll reconciliations, audits, and quality checks on reports provided by external vendors to guarantee correct salary disbursements
• Ensure that all payroll processes comply with labor laws, tax regulations, and statutory reporting requirements, leveraging the expertise of local providers and advisors
• Work closely with Finance, HR, and People Operations to support accounting reconciliations, general ledger postings, year-end closing, and internal/external audits
• Serve as an escalation point for complex payroll inquiries regarding pay, tax deductions, benefits or international situations
• Participate in continuous improvement, process optimization, and the development of standardized payroll frameworks and digital tools; as the role matures, responsibilities may expand to support payroll operations and development initiatives across European countries

• You have solid professional experience (3–5+ years for Specialist or 5+ years for Senior Specialist) in managing payroll operations, preferably within international corporate environments or payroll service providers
• You have direct knowledge and proven experience handling payroll operations for Finland
• You possess strong expertise in payroll administration, collective labour agreement compliance requirements, social security and compliance requirements
• You are familiar with HRIS/Payroll technologies (e.g., Workday), Time & Attendance systems and proficient with office tools and case management technologies
• You have proven ability to manage relationships with external payroll vendors and coordinate effectively across various internal and external stakeholders
• You are organized and capable of managing strict deadlines in a fast-paced, multi-tasking environment
• You have very good interpersonal and communication skills, with a collaborative mindset and strong problem-solving capabilities
• You are fluent in Finnish and English, both written and spoken

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Additional information about the position

This position offers a hybrid working model, combining remote work from home with regular on-site collaboration.

How to apply

To apply, please submit your CV and cover letter by November 1, 2026. Please note that we accept only applications submitted through our online application system. We begin reviewing applications as they are received, and you may be contacted before the application deadline.

For support with submitting your application, please contact the HR Services at careers@upm.com or tel. +358204146600 (FIN) or +48123999499 (PL).

Learn more about how to apply from our Careers page.

Country-specific information

For UPM positions located in Finland, a security background check may be performed for those selected in accordance with the company recruitment guidelines and the Security Clearance Act 726/2014

If you have any concerns about the recruitment and selection process, you can report those online through the UPM Report Misconduct channel using the link: https://www.upm.com/investors/governance/compliance/reportmisconduct/

UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,100 people worldwide, with annual sales of approximately €9.7 billion. Our shares are listed on Nasdaq Helsinki Ltd.

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