finance and operations manager

Lovi is an AI personalization layer for beauty and longevity. Its app uses facial scans and user inputs to match products and treatments, assess skincare products, and build personalized routines. The company has grown from app subscriptions into e-commerce, reaching $18m ARR and 700,000 downloads worldwide.

• Verify invoices and payment approvals
• Process and manage payments to vendors, suppliers, contractors, and the recurring monthly payroll
• Monitor cash balances and ensure adequate liquidity
• Reconcile bank and cash movements against company reporting
• Maintain accurate payment records and supporting documentation
• Prepare documentation required for accounting close and support the closing process
• Maintain recurring reporting, including the cash flow plan, budget, and management reporting pack, in the specified formats and cadence
• Prepare information packages requested by management and external parties, including accountants, investors, and lenders, in the specified format
• Keep corporate filings and registrations current and on time
• Coordinate day-to-day with external providers, primarily accountants and legal counsel
• Maintain complete, current, and accessible company records in the shared digital workspace
• Administer company systems, subscriptions, and access
• Support the Head of Finance & Operations with other requested tasks
• Build financial and operational processes and systems as the business grows

• 3–5 Years of experience in finance, accounting, or financial operations
• Experience managing bank accounts, payments, and cash management activities
• Experience working with external parties
• Experience sourcing data across multiple systems and automating recurring work through scripting, workflow tools, or AI tooling rather than handling it manually at volume
• Excellent organizational skills and strong attention to detail
• Ability to prioritize multiple tasks and work independently
• Strong ownership, accountability, and problem-solving skills
• Proactive, self-motivated, and comfortable in a dynamic environment where responsibilities evolve and processes are still being established
• Strong communication and collaboration skills
• Будет плюсом: experience in a fast-growing startup, a consumer subscription or e-commerce business, telecom, or another high-transaction-volume business

• Fully remote work from anywhere in the world except Russia and Belarus
• Working hours must overlap with UTC+2 (±2 hours)
• The role works directly with the Head of Finance & Operations and the COO, with no intermediaries between finance and decision-makers
• No legacy systems or processes; reporting, processes, and systems are being established