Project manager in AI

Across Grayling Group, we have an ambitious AI strategy spanning new products and services, AI agents and automation, technology platforms, data and intelligence, and the adoption of AI across our agencies. There are multiple AI projects underway across the Group, all at different stages. Working with colleagues across the UK, Europe, APAC and the USA, we’re looking for a Project Manager who can bring structure, pace and discipline to that work, helping us turn ambitious ideas into things that actually get delivered.

• Helping manage the development and launch of new AI-powered products and services for our teams and clients.
• Overseeing projects to design, build, test and roll out AI agents that automate or augment areas of work such as research, writing, monitoring, presentations, reporting and account administration.
• Managing the trial, evaluation and rollout of new AI platforms, tools and technology across the Group.
• Helping move new capabilities beyond the pilot stage and into everyday use, coordinating testing, training, communications and rollout across our agencies.
• Build and maintain clear project plans, milestones, budgets and delivery schedules across several projects at once.
• Keep project owners and teams focused on priorities, actions, dependencies and deadlines – and intervene when delivery starts to drift.
• Create straightforward programme reporting that gives senior stakeholders a clear picture of progress, risks, priorities and decisions required.
• Identify and manage risks, issues and dependencies, escalating them early when necessary.
• Bring together teams across our agencies with external technology providers, consultants and development partners.
• Manage project budgets and third-party costs, keeping a close eye on scope and resources.
• Run focused project meetings and workshops that result in clear decisions, actions and accountability.
• Support pilots and trials from initial scoping and build through testing, review and rollout.
• Keep communication flowing between Group and agency teams, so people understand what’s happening, what’s expected of them and what’s been decided.

• Strong end-to-end project management capability, with evidence of delivering several projects simultaneously to agreed timescales and budgets.
• Experience managing technology, digital, transformation or innovation projects.
• The confidence to work with senior stakeholders, ask difficult questions when needed and make it clear when a decision or intervention is required.
• Experience managing external suppliers, technology partners or other third parties.
• Strong commercial awareness, including managing budgets, scope, resources and supplier costs.
• A practical approach to project management: enough process to create clarity and accountability, without creating bureaucracy for its own sake.
• Excellent written and verbal communication skills and the ability to make complicated projects easy for other people to understand.
• There will be times when you’ll need to chase people, challenge assumptions or hold teams accountable. We want someone who can do that confidently while building strong relationships rather than burning them.
• Будет плюсом: Experience working in a communications, marketing, creative, digital or other fast-moving agency environment; Experience delivering AI-related projects or introducing emerging technologies into an organisation; Experience helping teams move new technology from pilot or experimentation into wider adoption

• Initial 6-month contract, with the intention to move to a permanent role
• Flexible working arrangements, including hybrid working, a work from anywhere policy, flexi time and 4pm Friday finishes
• 25 days’ holiday, increasing by one day every year up to 30 days
• An additional day of leave on your birthday and gifted time off over Christmas
• A monthly cash allowance to use on the benefits most important to you – you’ll have the freedom to choose how you enjoy it
• Enhanced family-friendly policies
• Free subscription to the Calm app
• Office perks, including free breakfasts and fruit
• An abundance of personal development opportunities through our internal training programmes
• New business and employee referral bonuses
• Interest-free season ticket loan and Railcard reimbursement
• Cycle to work scheme
• Employee Assistance Programme offering a 24/7 confidential advice line
• Life assurance