Accounts clerk

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

• to assist the Head of Administration in issues relating to local recruitment
• in the handling of tasks relating to the sickness insurance for local staff
• to prepare and execute salary payments
• to prepare and submit regular reports on local compulsory contributions to local authorities
• to check invoices
• to execute and reconcile accounting transactions
• to execute payments through bank transfers
• to manage bank accounts
• to follow-up on bank transactions not executed
• to prepare cash withdrawals in line with existing rules
• to execute cash payments
• to prepare and submit to the tax authorities claims for tax payments/reimbursements
• to ensure the archiving of all accounting documents
• to update bank signatory cards and ensure/remove SUMMA access to new verifying, authorising agents
• to assist the Head of Administration in the preparation of budget estimates for the delegation's annual budget
• to follow-up on the daily execution of the budget (example: missions, trainings, representation etc)
• to record all transactions in SUMMA in a timely manner
• to produce all documents relating to the monthly closures
• to prepare and dispatch the monthly closures of the Imprest Account to headquarters before the 15th of each following month
• to introduce in ADEL the annual budget requests and budget amendments during the financial year
• Support new employees with diplomatic visas and local bank account setup.
• Close bank accounts and handle related tasks for departing staff.
• Performs other related duties as required by Management in the interest of service, including providing administrative or clerical assistance to the section, such as IT assignment and Inventory system, Reception Duties, Managing Functional Mailboxes, Coordinating drivers, as needed.

• Medically fit to perform the required duties;
• Permanent entitlement for employment under local law;
• Has excellent spoken and written skills in English, Russian and Kazakh – English is the working language of the Delegation;
• Proven working experience of at least 3 years in the field of finance or accounting;
• Bachelor’s degree in finance, economics, accounting or equivalent;
• Будет плюсом: Master’s degree in finance, accounting or similar; Working experience in a diplomatic mission or international organization in Kazakhstan; Knowledge of EEAS internal applications (SUMMA, HR-Hub, Ares, etc.)

• under a fixed term contract for 2 years (with possibility of renewal under certain conditions).
• The team consists of 9 people and there are occasional atypical working hours.
• The base salary will depend on relevant and verified employment experience, typically starting from 748,223 KZT.
• There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.
• The expected start date will be 1 December 2026.